June 2010

UNIVERSITY OF RHODE ISLAND

                            Position Description

 TITLE:  Coordinator, Institute for Immunology & Informatics (I’Cubed)

DIVISION:  Academic Affairs (CELS:  CMB)

REPORTS TO:  Co-Director and/or Associate Director, I’Cubed

GRADE:  7

SUPERVISES:  Clerical staff and student workers as required

BASIC FUNCTION:

Assist with the coordination of the administrative and operational business of the I’Cubed Center.  Under minimal supervision, carry out program coordination duties necessary for the efficient functioning of the Institute.  Assist Principal Investigators with proposal preparation and implementation of Center research grants.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Interpret and apply rules, policies, and regulations pertaining to State and Federal funding agencies. Oversee the renewal process for the Center’s grants and contracts, ensuring all necessary documentation is completed and filed in a timely manner to avoid any lapse in program execution. Coordinate the preparation and submission of federal and state proposals and reports:

• Manage the collaboration of principal investigators and staff in writing proposals including organizing, facilitating, and documenting project   meetings.
• Ensure bio-sketches, facilities page, etc., are kept current.
• Coordinate, within established schedule constraints, the submission process of application via electronic submission or other.
• Serve as primary point of contact for all sub-contract agreements.
• Prepare letters of support, cover letters, and other ancillary documents.
• Edit proposals for readability, consistency, and format.
• Assist principal investigators in the preparation of all closeout reports, ensuring adherence to all reporting content requirements, deadlines, and approvals.
• Draft IRB protocols, interface with IRB and clinical partners, and track IRB deadlines, etc.

Perform searches for extramural funding, including monitoring Grants.gov for funding opportunities.  In addition, monitor websites of major federal funding agencies for new developments regarding grant making.

Organize and manage, with the Co-Director, the design, content development, and execution of the Center’s many educational programs, workshops, and conferences, including related content management on the Center’s website.

OTHER DUTIES AND RESPONSIBILITIES:

Communicate and interface frequently and effectively with campus faculty and staff, governmental agencies, professional organizations and outside agencies.

Perform additional duties as required.

LICENSES, TOOLS AND EQUIPMENT:

Personal computers, printers; Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook); Cayuse.

ENVIRONMENTAL CONDITIONS:

This position is not substantially exposed to adverse environmental conditions.

QUALIFICATIONS:    

REQUIRED:  Bachelor’s degree; a minimum of three years of experience working with federal grants (preferably NIH grants), including two or more of the following: familiarity with federal agency funding mechanisms; proposal preparation; proposal review and approval process; identification of funding sources; grants administration.  The following are required: a demonstrated ability to carry out careful and accurate work in an administrative environment; strong competency with EXCEL and Microsoft Word; familiarity with posting information on websites; demonstrated ability to be detail-oriented, accurate, and to meet deadlines; demonstrated oral and written communication skills; strong interpersonal skills, including demonstrated ability to communicate and interface with a variety of constituencies and diverse stakeholders; ability to interpret institutional policies and regulations, and to communicate the interpretation to others; ability to multitask in a fast-paced environment.

ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY

ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Questions: lthresher@gmail.com